Clocking In & Out

Proper timekeeping is essential to ensure accurate payroll, compliance with labor laws, and accountability. Below is the full guide on clocking in, clocking out, and timekeeping expectations.

📌 Purpose

✅ Ensure accurate payroll and compliance with GMH policies.

✅ Prevent missed punches, unauthorized overtime, and timecard errors.

✅ Maintain transparency and accountability in employee work hours.

⏳ Clocking In & Out Expectations

📌 Timekeeping Requirements:

✔ Clock in upon arrival at the property.

✔ Clock out before leaving the property at the end of the shift.

✔ Clock in and out for all unpaid breaks (e.g., lunch breaks).

❌ Repeated missed punches may lead to corrective action.

❌ Falsifying time records (timecard theft) is grounds for immediate termination.

🍽️ Break & Lunch Clocking Rules

📌 Standard Break & Lunch Expectations:

✅ Employees working 8+ hours must take a 1-hour unpaid lunch break.

✅ Employees working under 8 hours may take a 30-minute unpaid lunch.

✅ Hourly employees may take one 10-minute paid break for every 4 hours worked.

📌 If Only Two Employees Are Working:

• Lunch breaks must be staggered to ensure office coverage.

📌 California Employees (Additional State Requirements):

✅ Employees working over 5 hours must take a 30-minute unpaid meal break before the end of the 5th hour.

✅ Employees working over 10 hours must take a second 30-minute unpaid meal break before the end of the 10th hour.

✅ A 10-minute paid break is required for every 4 hours worked.

⚠️ Missed Punches & Errors

📌 What to Do If You Forget to Clock In/Out:

✅ Report missed punches to the General Manager immediately.

✅ Provide the exact time you arrived or left.

✅ If missed punches are consistent, disciplinary action may be taken.

📌 Correcting Clock-In Errors:

• If an error is due to a system issue, notify management ASAP.

• Repeated missed punches may result in disciplinary action.

📌 Timecard Adjustments & Approval:

✅ Managers must review and approve all timecards before payroll processing.

✅ Employees are responsible for reviewing their timecard for accuracy before payroll submission.

📞 On-Call & After-Hours Work

📌 On-Call Expectations:

✔ On-call duties do NOT affect regular scheduled shifts.

✔ Responding to an after-hours emergency does NOT mean leaving early on a following shift.

📌 Unauthorized Overtime:

❌ Employees may NOT work overtime without prior approval.

❌ Clocking in early or staying late without approval is NOT allowed.

❌ If an employee works overtime without authorization, it must still be paid but may result in disciplinary action.

🚀 Final Takeaways

📢 Accurate timekeeping ensures fairness, compliance, and accountability.

💡 Quick Reminders:

✅ Always clock in and out from an office computer.

✅ Report missed punches to a manager immediately.

✅ Take required lunch and break periods based on your shift length.

✅ Unauthorized overtime is NOT allowed.

✅ Timecard fraud is grounds for immediate termination.

For questions or clarifications, reach out to management. Let’s keep our workplace organized and compliant! ⏳💼